Auto-locks closed/reconciled periods by default
in discovery
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Alexandra Preston
Please add an option to auto-lock closed periods and reconciled transactions by default in QBO. If a user tries to change something in a closed/reconciled period, show a clear warning and log the change in an Accountant Review area. This would prevent accidental changes, protect reconciliations, and save a lot of cleanup time for accountants.
Aditi Sahani
marked this post as
in discovery
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Tommy Wang
Acknowledged. Will look into this and start discovery next week. This is something that has previously bubbled up
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Alexandra Preston
Hi Jim, yes correct - if you reconcile an account, the transactions for that reconciled period would then be locked and have tracked/restricted changes.
A setting that could be applied to all bank/loan/lease liability accounts that are reconciled to third party statements.
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Pamela Kyle
So you want the books to be locked in stages? Every time a bank account is reconciled, you lock only those transactions, but leave unreconciled things open? What about the other end of transfers to other bank accounts that aren't reconciled yet? Can just one end of a transaction be locked? What about journal entries that don't touch cash at all? We still have to be able to tell QB when we're finally done with a given period and have it unlocked until then.
CC Gernand
I agree with Alexandra. So many times I reconciled all the bank accounts and made the needed adjustments to find out that a check was voided or a transfers were duplicated. This not only causes clean up but it changes the financials that were sent for Audits.
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Jim Dzundza
Hi Alexandra Preston! Thanks for the feedback. I want to make sure I'm understanding the request. Are you asking that if you reconcile an account, the transactions for that reconciled period would then be locked and have tracked/restricted changes? Would this be a setting you'd want to turn on account by account, or would it apply to all accounts? Let me know if there are additional items we should consider as we explore this. I think it's a great idea!
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